Ortonville Agenda January 4, 2009

ORTONVILLE CITY COUNCIL MEETING AGENDA
REGULAR MEETING
CITY OFFICE MEETING ROOM
315 Madison Avenue, Ortonville, MN
Monday, January 4, 2010
7:00 P.M.
The City Council is provided background information for agenda items in advance by City staff
and appointed commissions, committees and boards. Decisions are based on this information, as
well as City policy and practices, input from constituents and a Council Member’s personal
judgment. If you have comments, questions or information that has not been presented or
discussed regarding an agenda item, please stand up to be recognized by the Mayor during the
“Citizens to be Heard” item on the agenda. Please state your name and address for the record.
1. Call to Order and Roll Call
a. Administration of the Oath of Office
2. Agenda Amendments
City Attorney Reports & Recommendations
a. Resolution Approving Restrictive Covenant Keeping Lakeside Park a Public
Park in Perpetuity – Grant Provision
4. Bids (If Needed)
5. Public Hearing
6. Recognitions/Presentations/Introductions
7. Citizens to be heard
All comments are encouraged and appreciated. We ask that you keep your comments as
brief as possible and, if you are here with a group of citizens regarding the same topic,
have one representative speak for the group.
8. * Consent Agenda
*All items marked with an asterisk (*) are considered to be routine by the City
Council and will be acted upon by one motion. There will be no separate discussion of
these items unless the Mayor or any Council Member or citizen so requests, in which
case the item will be removed from the General Order of Business and considered in its
normal sequence on the agenda. The agenda items in [/size][/size]bold print need to be acted upon by
Council.
a. *Approve Minutes of City Regular Meeting December 21, 2009
Ortonville City Council Regular Meeting Agenda January 4, 2010 Page 2 of 3
9. Recommendations of Citizen Boards, Committees and Commissions
a. Fire Department Recommendation: Approve Appointment of 2010 Fire
Department Officers
b. OAHS Health Care Board Recommendation: Approve Reappointment of Bill
Thyne, Christopher Conroy, O. D. and Mike Dorry to Serve An Additional Term
on OAHS Healthcare Board
c. Golf Board Recommendation: Resolution Approving Repainting Bridge on Hole
2-$2,300.00 Plus the Cost of Paint and Supplies
d. Planning Commission Recommendation: Resolution Approving Structure
Removal Policy
e. Planning Commission Recommendation: Resolution Establishing Same House
Plan Check Fee 2.5% of Building Permit Fee
f. EDA Recommendation: EDA and City Council Concur to Re-Start Work
Groups
g. EDA Recommendation: EDA Board Nominations-Burt Nypen, Blair Johnson,
and a Representative from the Big Stone Lake Area Chamber
10. Reports From Council Committees
11. Unfinished Business
a. Resolution Approving Job Evaluation System Proposal-Springsted, Inc.-
$3,250.00 plus Expenses (Option 1) or $1,650.00 (Option 2)
12. New Business
a. Approve Expenditures
b. Resolution Approving Appointed Officials/Committees/Commissions & Boards
c. Resolution Approving Official Depository, Newspaper, City Attorney, Radio
Station
d. Reschedule Next Regular Council Meeting to Tuesday, January 19, 2010
e. Consideration of Remodel of Police Building for Municipal Building Purposes
f. 2010 Local Board of Appeal and Equalization/Open Book Meeting-Monday,
April 5, 2010 at 5:00 P. M. – County Commissioner Room-Courthouse
g. Discussion of Resolution 09-023 & Ordinance No. 09-07 Combining
Street Committee and Utility Committee to Form Infrastructure
Committee
h. Discussion of Resolution 09-024 Restructuring Personnel Committee and
Creating an Employee Advisory Committee
i. Newly Elected Officials Leadership Conference-January 29-30
j. Ambulance Service
k. Schedule City Council Workshop (Bring Calendars)
13. City Clerk-Administrator Reports & Recommendations
a. Update: Small Cities Development Grant (SCDG) Program
b. TIF Update
c. Bright Energy Solutions-Breakdown of Energy Purchases by Source
Ortonville City Council Regular Meeting Agenda January 4, 2010 Page 3 of 3
d. Coalition of Greater MN Cities Legislative Action Day-February 17, 2010
e. League of MN Cities Insurance Trust Property/Casualty Dividend-$16,649.00
f. Commercial Recycling Subsidy-Big Stone County
14. Executive Session (if needed)
15. Adjournment
Additional Information Contained in Packet
•Planning Commission Minutes 12-21-09 (See Items 9.d. & 9.e.)
POSTING STATEMENT

This agenda was posted for public review in the office of the Clerk-Administrator on December
31, 2009.
__________________________ _________________
Clerk/Administrator Date
Please contact the office of the City Clerk/Administrator (839-3428) if auxiliary aids or services

are required to attend the meeting (ten hours notice is required).[/size][/size]




9. Recommendation of Citizen Boards.....
f. EDA Recommendation: EDA and City Council Concur to Re-Start Work Groups
g. EDA Recommendation: EDA Board Nominations-Burt Nypen, Blair Johnson, and a Representative from the Big Stone Lake Area Chamber

With all the activity of Blair Johnson and the outgoing councilmen it is surprising that this item was left for the incoming City Council to vote on. Perhaps it is a rule that cannot be avoided, that the incoming council votes on the new board members? Some people find rules annoying.

One of the things that the City Council voted on in their flurry of activity last month was Resolution 09-151 It is a resolution to retain Larson Allen Weishair & Co LLP to perform the city audit. How long has this company been doing the audit? The first mention of it in the minutes is January 8, 2007. Resolution 07-002. This is for the year that Blair Johnson became mayor. The first year of Blair Johnson's leadership. Interestingly this is also the company that did not audit the EDA.

Isn't this the same company that David Lang said did the EDA books? How usual is that for a company to be doing the EDA books and to audit the city books too? Why has Mr. Lang refused to produce the Profit and Loss Statement and the Balance Sheet for the EDA for about 6 months now?

Does the man who was voted out of office want to maintain his influence in the EDA? Is the EDA the organization in the City of Ortonville that boasted it had over $500,000 and hasn't produced a Balance Sheet or a Profit and Loss statement? One has to wonder "Who's in charge?"

In the joint meeting of the Ortonville City Council and the EDA on Dec. 14, 2009 there is no mention of recommendations of Burt Nypen, Blair Johnson and a chamber member to the EDA Board. When did the EDA discuss this? There was an EDA Special Meeting for November 23, 2009 to discuss "EDA Strategic Planning." Did the EDA Board make the recommendation at that meeting? Is recommending Burt Nypen, Blair Johnson, and a chamber member part of a "Strategic Plan?"

Unfortunately it is difficult to access the previous EDA Board meetings to verify this recommendation because they are not on the internet nor are they posted to the local paper. The paper only prints the Ortonville City Council Minutes. My understanding is as it stands now all board meetings are turned into the city and you have to go in and request to see them.

I could ask David Lang for a copy but no telling how long that would take or how much it would cost considering the last request took about 5 months and cost me $150.00. I have tried to call him numerous times but he is never there. He has not replied to my email requesting he explain why I was charged $150.00, where are the missing minutes from the Jan 10, 2008 EDA meeting, and why hasn't he produced the Balance Sheet and the Profit and Loss Statement for the EDA.